Schedule Operator

Tasks · Projects · Calendar · Booking · Pages · Time · AI

Tuesday happens. Your week is back on plan in one press.

Tasks, projects, calendar, booking, pages, time and invoices in one workspace, with an AI that shows you what would move and why before anything does.

Create your workspaceBreak the week belowNo card needed.
Demo Co/This week · Demo Co
Booked 16 h of 40 hDoes not fit: 0At risk: 0
MonTueWedThuFri
09:0010:0011:0012:0013:0014:0015:0016:00
Team planning
Client call
Design review
Standup
Week in review

Click a block to pin it where it is.

Something always happens. Try one:

Operator's log

  • 08:55 planned 7 tasks around 5 meetings

What do you want off your plate?

One calendar, or a whole company

Alone

Your tasks and your calendar finally talk. "Plan my day" picks three things and finds them a time.

A team

A shared schedule, rules for who gets what, project health, and a morning brief in the channel.

A company

Departments, access levels, goals, time and invoices, and rules for what leaves the building.

Our own teams run their weeks on it, which explains some of the oddly specific details further down.

Four moments from an ordinary week

    Mon 08:55

    "Plan my day." The coach reads your tasks and calendar, picks the three that matter most and proposes times. You accept the cards.

    Tue 11:04

    The client call ran over. The preview shows which blocks would move. One press and it is done, one more if you disagree.

    Thu 16:30

    A new client wants a call. They answer two questions on your link, pick a time your daily cap allows, and can move it themselves later.

    Month-end

    Tracked hours and the monthly retainer become one invoice. Each period goes on one invoice and no more.

Where the work falls between tools

Tasks
A scored list, with a time for each task
Projects
Every project carries a health score
Docs
Pages where a checklist line is a real task
Calendar
A plan inside your hours, with the breaks you set
Meetings
One press pulls them out of the notes
Search
Cmd+K, and a coach that shows what it read
Workflows
Templates that start the project for the next hire or client
Busywork
Drafts, briefs and page agents you can switch off
Booking
A link with rules, prices and a waiting list
Time
Timers that end up on an invoice
Goals
Key results with check-ins, next to the work
Switching
Import, and it keeps syncing while you decide
Onboarding
An academy that ticks off from real use
AI
Tools you switch on one by one, with undo

Planner

Know what comes first, and when it actually fits

08:55 scored 24 tasks · 3 missing a rating left blank

  • Rate readiness, impact, cost and effort. The score sets the order, and a missing rating stays blank instead of a guess.

    Demo Co/My tasks · by score, lowest first

    My tasks · by score, lowest first

    • Invoice run4.5 · due Tue
    • Client proposal6.0 · due Fri
    • Campaign brief7.5 · due Wed
    • Onboarding page8.0 · due Thu
    • Team check-ins

Calendar

A week that gets back on plan in one press

11:04 moved "Client proposal" → Thu 13:00 · client call ran over · undo

  • The preview lists every block it would place and what does not fit. Press once to put them on the calendar, once more to take that run back.

    Demo Co
    MonTueWedThuFri
    09:0010:0011:0012:0013:0014:0015:0016:00
    Team planning
    Client call
    Design review
    Standup
    Week in review
    Invoice run
    Client proposal
    Campaign brief
    Onboarding page
    Contract review
    Team check-ins
    Quarterly numbers

Projects

Projects that report on themselves

14:20 "Website relaunch" on track → at risk · 2 tasks slipped

  • Tell the coach what the project is. It proposes the project and its tasks as cards, and nothing exists until you accept. Or start from a template or a CSV.

    Demo Co
    Set up a client onboarding project for Demo Co, three weeks.

    Read: 14 tasks, 6 events, 2 pages

    Here is what I would do.

    Create project "Demo Co onboarding"
    Add 9 tasks
    Assign to Alex, Sam, Mia
    Accept all 3
Create your workspaceNo card needed.

AI coach

Ask it about your week, then see what it wants to change

09:02 read 14 tasks, 6 events · proposed 3 cards · waiting for you

Plan my day: pick the three that matter most and propose times.Prep tomorrow's team meeting: project updates, deadlines at risk, a five-line status note.Book focus time this week for my most important work.What should I delegate, and to whom?Weekly review: what got done, what slipped, what moves on.

  • It reads your tasks, calendar, projects and pages with your own rights, and remembers short facts about how you work.

    Demo Co
    Set up a client onboarding project for Demo Co, three weeks.

    Read: 14 tasks, 6 events, 2 pages

    Here is what I would do.

    Create project "Demo Co onboarding"
    Add 9 tasks
    Assign to Alex, Sam, Mia
    Accept all 3

Booking

A booking page that runs a small front desk

16:30 Demo Co booked Thu 10:00 · daily cap has 1 left · reminder set

  • Set hours, durations, a daily cap and time away. Guests only see times that pass, and the assistant can tell you why a day shows none.

    Demo Co/Discovery call · 30 min

    Discovery call · 30 min

    123456789101112131415161718192021222324252627282930
    09:0010:3013:0015:30

    Your time zone

Pages

Write the why next to the work

10:12 "Send contract" became a task · the tick follows it

  • Turn lines into tasks. The tick follows the task, wherever it gets finished.

    Demo Co/Client onboarding

    Client onboarding

    Demo Co starts on Monday. Alex leads, Mia owns the pages.Mia

    Kickoff in week one, first review in week two.

    • Send contract
    • Book kickoffAlex
    • Share access
    @Sam can you check the dates?

    Saved · version 14 · Shared on the web

Create your workspaceNo card needed.

Meetings

Notes that turn into work

15:01 pulled 4 action items out of "Weekly sync"

  • Write or dictate during the call. One press pulls the action items out of the notes.

    Demo Co/Weekly sync

    Weekly sync

    Launch date holds. Copy review moves to Thursday.

    Sam needs access to the site.

    Action items

    • Alex: confirm launch date
    • Mia: copy review Thu
    • Sam: request site access
    Extract action items

Workflows

A process people actually follow

09:40 template started for new hire · 9 tasks · 3 people

  • Write the SOP as a page, turn its lines into tasks, save the project as a template, and start it again for the next hire or client.

    Demo Co/Client onboarding

    Client onboarding

    Demo Co starts on Monday. Alex leads, Mia owns the pages.Mia

    Kickoff in week one, first review in week two.

    • Send contract
    • Book kickoffAlex
    • Share access
    @Sam can you check the dates?

    Saved · version 14 · Shared on the web

Insights

See it coming

12:00 Alex 46 h of 40 h this week · over capacity

  • On track, at risk, critical or idle across every project, with score and pace.

    Demo Co/Projects

    Projects

    • Website relaunch92 On track
    • Demo Co onboarding61 At risk
    • Site migration34 Critical
    • Annual reportIdle
Create your workspaceNo card needed.

Time & invoices

From tracked hour to invoice

17:05 38.5 h + 1 retainer → invoice draft · each period once

  • Track against a task, sign hours off, and compare estimate with reality.

    Demo Co/Invoice draft · Demo Co

    Invoice draft · Demo Co

    Tracked hours 38.5 h × 95 €3 657,50 €
    Monthly retainer800,00 €
    Fixed-price milestone1 200,00 €
    Total5 657,50 €

    Estimated 34 h · Tracked 38.5 h

Mail & Slack

Answer from where the work is

08:00 morning brief posted to #team · 3 alerts gathered

  • Inbox, quick replies, AI drafts, and sending behind a cancel window.

    Demo Co/Inbox

    Inbox

    • Demo CoQuestion about the kickoff
      Thanks & confirmationAsk for detailsTell the timeline

    AI draft ready · Sending in 0:20 · Cancel

Agents

Your own agents can run it too

13:37 agent changed 2 tasks · listed · undo

Over 150 tools through an MCP server and a plain API. Keys are shown once and can be tagged to one place. What agents change is listed, and each change can be taken back.

Demo Co
POST /api/tools/plan_preview
{
  "placed": 5,
  "unplaced": 1
}
undo available

A job for every desk

Project manager

Plans the week, watches project health, says what does not fit.

Executive assistant

Plan my day, focus time, the morning brief, draft replies.

Sales desk

Booking links, routing forms, follow-ups and no-show marks.

Support desk

Drafts mail answers and replies in the Slack channel, with you as the last step.

Marketing

Writes pages in your workspace's voice.

Researcher

Searches your pages, tasks and connected apps, and shows what it read.

Recruiter

Next

Screens applicants and books interviews.

Your own

Give a page agent a job and a schedule, or connect the agent you already have.

Why one workspace beats ten tabs

One window

Tasks, calendar, pages, bookings, hours and mail, without the tab hunt.

Shared context

The AI reads the same work you do, so you spend less time explaining it.

Models you can see

Models from several AI labs, with the price of each in plain sight.

Your switches

Each AI tool is on or off, per workspace and per person.

Move in without a migration project

Connect the old tool and the work comes across. A connected source keeps syncing every 10 minutes while you decide.

ClickUpNotionAsanaTrelloLinearTodoist
  • Unchanged stays as it was.
  • What you changed here wins.
  • What you deleted here does not come back.

What it replaces

To-do listsProject toolsSchedulersNote appsDocsTime trackersInvoicing spreadsheets
Demo Co/Workspace snapshot

Workspace snapshot

  • 3 departments
  • 5 projects
  • 22 tasks
  • 6 labels

Dry run: 36 to create, 0 changed

Load

Your team learns it by using it

A learning path inside the app. Tasks tick themselves off from real work, so nobody can click through it. XP, levels from Beginner to Master, a streak, a daily challenge, and tours that point at the real buttons.

Demo Co/Level 3 · Planner · 142 XP

Level 3 · Planner · 142 XP

Finish 3 tasks today2 of 3
Write down 2 new tasks2 of 2
Clear your overdue tasks1 of 4

Streak 6 days

On your desk and in your pocket

The full app works in a phone browser, with its own tab bar and dictation for the walk between meetings. Finnish and English throughout.

iOS and Android apps NextDesktop app NextVoice commands on your phone Next

My tasks · by score, lowest first

  • Invoice run4.5 · due Tue
  • Client proposal6.0 · due Fri
  • Campaign brief7.5 · due Wed
  • Onboarding page8.0 · due Thu
  • Team check-ins

Client onboarding

Demo Co starts on Monday. Alex leads, Mia owns the pages.Mia

Kickoff in week one, first review in week two.

  • Send contract
  • Book kickoffAlex
  • Share access
@Sam can you check the dates?

Saved · version 14 · Shared on the web

Connects to what you already use

Google Calendar

events both ways

Gmail

inbox and replies

Slack

a teammate in the channel

Webhooks

signed, in and out

API and MCP

for your own systems and agents

Zapier, Make, n8n

through webhooks

Outlook NextiCloud Calendar NextZoom NextMicrosoft Teams NextGoogle Drive NextHubSpot NextSalesforce Next

Who can do what is written down

Access levels

Guest, viewer, member, manager, owner. Each action checks the level.

AI per person

Assistants are on or off by workspace and by person. Voice starts off.

A trail for agents

What agents changed, and a way to take it back.

Keys shown once

Only a hash is stored, and tags limit where a key works.

Signed webhooks

Every delivery is signed and logged.

What leaves the company

Exports and printing follow the rules you set.

Same workspace, different Mondays

Tickets, projects and client calls on one plan.

  • Signed webhooks turn other systems' events into tasks
  • Team links for client calls
  • Hours become invoices

Ask the coach:

Which client work is at risk this week?

On the workbench

What we are building next. It is here so you can see the direction, and it is not in the product yet.

  • Background replanningNext
  • Notetaker that joins the callNext
  • Action items as assigned tasksNext
  • Meeting recap by e-mailNext
  • Outlook and iCloud calendarsNext
  • Zoom and Microsoft TeamsNext
  • HubSpot and SalesforceNext
  • Forward an e-mail, get a taskNext
  • Payment on the booking pageNext
  • Predicted project finish datesNext
  • Dashboards you build yourselfNext
  • Recruiter roleNext
  • iOS, Android and desktop appsNext
  • Voice commands on your phoneNext
Early access

One plan for now

There is no published price yet and nothing is charged. Everything on this page without a Next mark is included.

Create your workspaceNo card needed.
  • AI coach and writer
  • Projects and tasks
  • Planner and calendar
  • Booking and service catalogue
  • Pages and wiki
  • Team capacity
  • Reports and insights
  • Timeline and Gantt
  • Time tracking and invoices
  • Permissions and access control
  • API and MCP
  • Academy

Questions

  • Not yet. You see the preview, press once, and one press takes that run back. What you moved by hand stays put. Background replanning is on the workbench.

The next Tuesday is already on its way.

Create your workspaceNo card needed.